Payroll Specialist

Job Location US-DE-Wilmington
Regular Full-Time


Manage all aspects of bi-weekly payroll function, including but not limited to, employee data entry, time sheet oversight and processing, report printing and distribution, payroll verification, reconciliation, transmission, and filing, and payroll system updates.


  1. Enters employee data and changes into the system including pay, title, department, garnishments, taxes and other employment, pay or timekeeping data using source documentation. Calculate retro and/or termination payments as needed based on hours/days worked.  Set up new hires in the timekeeping system, validate taxing and work locales in the HRIS system in accordance with the biweekly payroll schedule.  Update all data fields needed to generate an accurate paycheck on time for the new hire.  Scan source documents into online employee file for easy reference.
  2. Performs payroll processing review and validation activities per departmental process guidelines and cut-off dates. Generate a variety of payroll reports to verify and reconcile payroll numbers, changes and updates, e.g. the pay change report.  Verify report and spreadsheet data against payroll preview to ensure accuracy and completeness.  Review data entered by others against source documents to ensure accuracy.  Make system updates as needed to reconcile information, re-running payroll previews once changes are made.
  3. Processes one-time payments, such as: referral bonuses, commissions, retro pay, stock awards, etc. into the system from the source documents. Identify special handling of deductions as needed for these payments in the appropriate area of the system.  May send notifications to requestor that information has been processed.
  4. Requests manual checks and run separate payrolls as needed to process special payroll situations.
  5. Oversees timesheet processing in accordance with the biweekly schedule. Generates an email reminder to managers and send to biweekly time sheet approvers to ensure deadlines are met.  Makes follow up phone calls to managers as needed to get the time sheets approved by the deadline.  Obtain direct supervisor approval to process any timesheets that are overdue as of the scheduled deadlines. Close the biweekly time sheets once all information is reconciled.
  6. Facilitate the biweekly payroll review and reconciliation meeting with the team. Maintain the source documentation and review all changes to ensure the data changes have been entered, reviewed and verified in the system.
  7. Review and reconcile tax information in the system and with the appropriate state and local authorities. Complete tax and unemployment compensation forms for new states.
  8. Prepare and send the GL report to Finance for payment of payroll expenses.
  9. Complete wage verifications as authorized by employees and in accordance with departmental policies regarding the release of information for mortgages, etc.
  10. Manage the HRIS system fields and functions for payroll. Create and update deduction and timekeeping codes as needed. Manage custom fields for data needs. Develop file imports to automate transaction processing and data entry.  Create reports to manage the reconciliation process.
  11. Verify and manage year end payroll processes with the vendor. Review and verify W-2 data, update expatriate, auto and other information as needed to generate accurate tax documents for employees.  Generate various year end reports to maintain accurate records for ease of future reporting.  Manage system to update new payroll year files for employees.
  12. Maintain online payroll documentation for SOX reviews and audit requests. Respond to audit requests for data.
  13. Maintains close working relationships with assigned payroll vendor team to discuss issues and ensure open communication channels for a smooth flow of information. Discuss issues and forward data and information, e.g. wage garnishments, tax issues such as prior period adjustments and interest and penalty notifications from the state and other taxing authorities, etc.
  14. Develops and generates standard and ad hoc reports from the payroll/HRIS system. Question report requestors to ensure data is complete and make field suggestions to ensure their needs are met. Format and deliver reports in accordance with service level agreements. Prepare governmental reports such as the EEO-1 reports.
  15. Answers elevated payroll-related questions from employees. Research issues and respond quickly and accurately to employee concerns.
  16. Maintains awareness of payroll regulatory and system updates. Participate in professional associations, vendor webinars and tutorials and attend conferences to understand changes, new functionality, fields, and/or rules and identify impacts on current processes and procedures.  Suggest process changes to enhance operational efficiency.
  17. Performs other duties as assigned.


Education/Experience Requirements

  • Undergraduate degree in finance or accounting or an equivalent combination of training and experience.
  • Minimum of 3 years payroll processing experience.

Preferred Requirements

  • Previous experience with ADP payroll system is a plus A Certified Payroll Professional (CPP) designation is a plus.
  • Strong working knowledge of applicable state and local payroll laws and regulations.
  • Excellent verbal, written, and interpersonal communication skills.
  • Excellent spreadsheet and word processing skills, e.g. MS Office and MS Outlook.
  • A team player able to work effectively in a team fostered, multi-tasking environment.
  • Attention to detail with the ability to prioritize and organize work and manage under strict payroll deadlines.

Employment with The Bancorp includes successfully passing a background check including credit, criminal, OFAC, education and past employment.


The Bancorp is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.


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