Human Resources Coordinator (Hybrid)

Work Arrangement: 

***This is a hybrid role, working 3 days onsite in our offices.***

This role supports the Human Resources (HR) Leadership team by providing comprehensive administrative assistance across various HR functions. Responsibilities include processing invoices, managing expenses, preparing meeting agendas, scheduling and documenting meetings, coordinating HR project plans, arranging travel, and other HR administrative tasks. Additionally, this role provides day-to-day administrative support to the HR department, assisting with HR Business Partner (HRBP), Benefits, and Learning and Development projects.

Essential Functions

1. Provides administrative support to the Human Resources Leadership team. Activities include sort and distribute mail; coordinate and schedule meetings; make travel arrangements; prepare expense reports, order office supplies and other related activities.
2. Interfaces with the Vendor Management Office regarding HR contracts, as needed.
3. Provides support with the annual merit review cycle, bonus (C-Level, Management Council, and High-Performers), and officer promotion process. Interfaces with all key stakeholders to complete the process timely and accurately.
4. Prepares, updates, and assists in delivering presentations for the HR Leadership and HRBP teams, ensuring content is accurate, clear, visually engaging, and aligned with key HR initiatives and objectives.
5. Provides assistance with Tuition Reimbursement and Employee Certification processes.
6. Creates and delivers employee profile change forms, letters, Executive-level job offers, and termination letters.
7. Supports the Learning and Development team with a variety of activities including providing internal customer support for the Learning Management System (LMS).
8. Project Manager for the Annual Employee Appreciation Week for in office and all remote employees.
9. Maintains updates to the Enterprise Risk Management (ERM) slides, New People Manager Training Guide, and the Onboarding & Offboarding checklists.
10. Maintains all guides to be accurate and updated regularly to reflect current information.
11. Performs other duties as assigned.

Education/Experience Requirements

• Undergraduate degree in a related field and/or an equivalent combination of training and experience.
• A minimum of 3 years of administrative experience providing support to HR Leadership Team.

Preferred Requirements

• Exceptional organization and time management skills, with keen attention to detail and a strong ability to execute.
• Proficient in Visio and Microsoft Office suite, e.g., Excel, PowerPoint, Word, Outlook.
• Excellent verbal, written, and interpersonal communication skills.
• A team player, able to work effectively in a team fostered, multi-tasking environment.
• Excellent computer skills with the ability to quickly learn and use new applications and systems. Ability to problem solve minor desktop issues.
• Experience in handling confidential information and understanding the importance of maintaining confidentiality of highly sensitive business information.
• Strong working knowledge of HR processes and procedures.
• Familiarity with general HR systems and terminology is a plus.
• Occasionally travels as needed for training and development purposes.

This job will be open and accepting applications for a minimum of five days from the date it was posted.

Working at The Bancorp Bank, N.A. and Benefits Information: click here